Step 5: Submit your documents
To complete the application process, you must upload all required documentation to the School of Graduate and Postdoctoral Studies by the deadlines listed in Step 2.
Please note that unnecessary documents, including extra letters of recommendation, will not be added to your file. Any extra documentation will be discarded and will delay the processing of your file.
Once your application is received by our office, you will receive an email with your Student Number and PIN, a link to the Admissions Portal where you will upload your documents and link to forward to your referees. Monitor your junk email folder to ensure that you receive emails from us (gradstudies@ontariotechu.ca).
Uploading documents:
- Unofficial transcripts will be considered for initial assessment purposes.
- Documents must be submitted as separate files in the format: Student Number - Document Type. Example: 100123456 – Undergraduate Transcript.
- Both the front and back of the transcript are required.
- A grading scale must be present on the transcript. If it is not, your file may not be accepted.
- Documents must be in PDF format; we do not accept any other format.
- Each document must not exceed 5 MB.
- The file you select must represent the item requested on your admission checklist. Files that contain additional documentation other than what is requested will not be accepted and you will be required to re-submit.
- Unofficial transcripts printed from a university student system will not be accepted and we will not use external links to view your transcript.
- If the document is in a language other than English, the translated version and official version should be uploaded as one PDF document.
Once your application is received by our office, you will receive an email with your Student Number and instructions on how to access the Admissions Portal. This is where you will upload required documents and view the status of your application. Monitor your junk/spam email folder to ensure that you receive emails from @ontariotechu.ca.
If you've requested an electronic transcript to be sent via the OUAC application, your Applicant Portal checklist will be updated automatically once we receive the document. An upload is not required. Please allow up to 10 business days for this to be updated.
Do not upload letters of recommendation. Letters of recommendation must be submitted by your referees via the OUAC Recommendation Form. It is your responsibility to send the Reference Request email to your referees via the OUAC application. Remember that your referees must be using a business/institutional email address and that personal email addresses (Gmail, Hotmail, Yahoo, 163, etc.) are not acceptable. You can log into your OUAC application to resend the email, update your referee information, or change your referees. Please see letters of recommendation for additional submission instructions.
If you are offered conditional admission, you will be required to provide official transcripts. Official transcripts must be submitted by the deadline indicated on your offer letter.
Official transcripts may be submitted by:
1. Email to gradapps@ontariotechu.ca sent directly from the issuing institution, from an official institutional email address; or
2. Mail or courier, in an envelope that has been sealed by the institution (with the seal of the granting institution or the signature of its representative affixed over the seal). The mailing address is:
Ontario Tech University
ATTN: School of Graduate and Postdoctoral Studies (SGPS)
2000 Simcoe Street North
Oshawa, Ontario, Canada L1G 0C5
Once your conditions are cleared, you will be issued a confirmation letter. We do not provide a replacement offer of admission letter after the condition(s) of admission are met. After the condition(s) of admission are met, we will issue a letter confirming that the condition(s) of admission have been met. International applicants applying for a study permit and/or visa may initially submit their conditional offer letter for the application and then later, the ‘conditions met’ letter may be added to the application.
Please familiarize yourself with our official transcript submission procedures ahead of time so you can make the necessary arrangements quickly and by the deadline(s) indicated on your offer letter. Applicants are responsible for submitting all necessary documents and information in support of their application to the School of Graduate and Postdoctoral Studies (SGPS) by the specified deadlines. All supporting documents (transcripts, letters of reference, etc.) must be received before any application can receive formal consideration. Any supporting documents that need to be hand-delivered must be submitted directly to a member of the SGPS staff during office hours.
Note: Please allow 5 to 10 business days for receipt of documents to appear within your Admissions Portal.
SGPS will officially notify each applicant of the action taken on their application through the Admissions Portal. Inquiries regarding the submission process can be directed to gradstudies@ontariotechu.ca.
