Step 5: Submit your documents
To complete the application process, you must upload all required documentation to Ontario Tech University by the deadlines listed in Step 2.
Please note that unnecessary documents, including extra letters of recommendation, will not be added to your file. Any extra documentation will be discarded and will delay the processing of your file.
Once your application is received, you will receive an email with your Ontario Tech Student ID Number and PIN, a link to the Admissions Portal where you will upload your documents and link to forward to your referees. Monitor your junk email folder to ensure that you receive emails from gradadmissions@ontariotechu.ca.
The Applicant Portal is where you will upload your documentation.
Uploading documents:
- Unofficial transcripts will be considered for initial assessment purposes.
- Documents must be submitted as separate files in the format: Student Number - Document Type. Example: 100123456 – Undergraduate Transcript.
- Both the front and back of the transcript are required.
- A grading scale must be present on the transcript.
- Documents must be in PDF format; we do not accept any other format.
- Each document must not exceed 5 MB.
- The file you select must represent the item requested on your admission checklist. Files that contain additional documentation other than what is requested will not be accepted and you will be required to re-submit.
- Unofficial transcripts printed from a university student system will not be accepted and we will not use external links to view your transcript.
- If the document is in a language other than English, the translated version and official version should be uploaded as one PDF document.
If you've requested an electronic transcript to be sent via the OUAC application, your Applicant Portal checklist will be updated automatically once we receive the document. An upload is not required. Please allow up to 10 business days for this to be updated.
Do not upload letters of recommendation. Letters of recommendation must be submitted by your referees via the OUAC Recommendation Form. It is your responsibility to send the Reference Request email to your referees via the OUAC application. Your referees must be using a business/institutional email address and that personal email addresses (Gmail, Hotmail, Yahoo, 163, etc.) are not acceptable. You can log into your OUAC application to resend the email, update your referee information, or change your referees. Please see letters of recommendation for additional submission instructions.
If you are offered admission, you will be required to provide official transcripts. Official transcripts must be submitted by the deadline indicated on your offer of admission.
Official transcripts may be submitted by:
1. Email to gradadmissions@ontariotechu.ca sent directly from the issuing institution, from an official institutional email address; or
2. Mail or courier, in an envelope that has been sealed by the institution (with the seal of the granting institution or the signature of its representative affixed over the seal). The mailing address is:
Office of the Registrar
Ontario Tech University
2000 Simcoe Street North
Oshawa, Ontario L1G 0C5
Canada
Once your conditions are met, you will be issued a confirmation letter indicating that you have no further conditions and that you've been moved to regular student status. We do not provide a replacement offer of admission letter after the condition(s) of admission are met.
International applicants may submit their conditional offer letter when applying for a study permit or visa. Once all admission conditions are met, the ‘conditions met’ letter can be provided to support the application.
Please familiarize yourself with our official transcript submission procedures ahead of time so you can make the necessary arrangements by the deadline(s) indicated on your offer letter. Applicants are responsible for submitting all necessary documents their application to Ontario Tech University by the specified deadlines. Any supporting documents that need to be hand-delivered must be submitted directly to a member of the Office of the Registrar's frontline team during office hours.
Note: Please allow 5 to 10 business days for receipt of documents to appear within your Admissions Portal.
Inquiries regarding the submission process can be directed to gradadmissions@ontariotechu.ca.